The Administrative Assistant role is essential to ensuring the smooth operation of our Toronto office, a key location for Global Visa Support. This position supports our team by handling daily administrative tasks, coordinating office activities, and facilitating communication within the company and with external partners. The role fits into our business by ensuring operational efficiency, enabling our consultants and managers to focus on delivering exceptional immigration and educational services to our clients. By organizing events such as seminars and conferences, the Administrative Assistant helps us expand our reach and engage effectively with clients and stakeholders, reinforcing our reputation as a global leader. This role is important to the company because it impacts the productivity of our staff and the overall client experience by maintaining organized operations and effective communication. For a candidate, this role offers the opportunity to thrive in a fast-paced, multicultural environment, contributing to the success of an award-winning company. It is ideal for someone who enjoys variety, is highly organized, and takes pride in supporting a team dedicated to helping people achieve their immigration and educational goals.
The ideal candidate for the Administrative Assistant role at Global Visa Support will have a Bachelor’s degree, which provides a solid foundation for understanding and handling the various responsibilities of the position. They should have 1 to 2 years of relevant experience in an administrative or office management role, demonstrating their ability to manage office operations, organize events, and support a team effectively. Strong English language proficiency is essential, as the role involves significant communication, both written and verbal, with internal team members, clients, and external partners. Knowledge of Tagalog is a plus, reflecting our diverse client base and enhancing communication with clients from the Philippines. The ideal candidate should also be detail-oriented and highly organized, with the ability to multitask and prioritize tasks in a fast-paced environment. They should be proactive, with strong problem-solving skills, and have a professional demeanor that reflects well on the company. Additionally, they should be proficient in using office software, such as Microsoft Office Suite, and have experience handling confidential information with integrity and discretion.
