Job description:
Office Administrative Assistant
Job details
- Location: Brampton, ON, L6X 5E9
- Workplace information: On-site
- Salary: $28.40 hourly / 30 to 35 hours per Week
- Terms of employment: Permanent employment Full time
- Day, Evening, Morning, Weekend
- Benefits: Other benefits
- Vacancies: 1 Vacancy
Overview
Languages
Education
- Secondary (high) school graduation certificate
Experience
On-site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Responsibilities
Tasks
- Provide general administrative assistance including scheduling appointments, managing calendars, and organizing meetings.
- Handle phone calls, emails, and correspondence and act as a point of contact for clients ensuring inquiries are addressed properly.
- Prepare, maintain, and proofread important documents, including contracts, reports, and listings, and ensure files are organized and easily accessible.
- Establish and implement office policies and procedures to enhance operational efficiency.
- Input and update client information and property listings in databases or CRM systems.
- Maintain inventory and order office supplies and equipment as needed.
- Assist clients with inquiries about properties, services, and processes, providing excellent customer service.
- Help with marketing initiatives, such as creating flyers, managing social media accounts, and updating the website.
- Organize and coordinate business events, seminars, and conferences.
- Plan and verify employer meetings and appointments, take notes, and draft meeting minutes.
- Oversee and co-ordinate office administrative procedures.
- Respond to inquiries by phone and email, and transfer calls and messages.
- Greet visitors and direct them to the appropriate contacts or service areas.
- Set up and maintain manual and computerized information filing systems.
- Work closely with real estate agents and other team members to support their needs and enhance productivity.
- Type and proofread correspondence, forms, and other documents for accuracy and professionalism.
- Perform data entry tasks to maintain updated records in databases.
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Electronic mail
- Spreadsheet
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
- Efficient interpersonal skills
Benefits
Other benefits
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
suniljoshiemployment@outlook.com
