Job description:
Administrative Assistant – Finance (NOC 13110)
Employer: Brenta Construction Inc.
Employer address: 2810 Norland Ave, Burnaby, BC, Canada V5B 3A6
Position name: Administrative Assistant - Finance
Location of work: 2810 Norland Ave, Burnaby, BC, Canada V5B 3A6
Nature of position: Permanent, full-time (40 hours per week)
Wage: $25.00 per hour
Vacation: 4% in lieu of paid vacation days
Language required: English, spoken and written
Other benefits: Extended medical
How to apply: Please send your resume to brenta@brenta.ca and indicate “ADMINISTRATIVE ASSISTANT - FINANCE” on the subject line. No telephone calls, faxes, or walk-ins please.
JOB DUTIES. The following duties will be performed in this position:
- Respond to phone call and email enquiries
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Sort, file, and distribute mail and other correspondence
- Maintain office supplies, including inventory, ordering, and purchasing
- Ensure that office cleanliness is maintained
- Prepare and send out statutory declarations, letters and invoices to clients
- Follow up with clients for collection of payment
- Accurately maintain and update company records, including spreadsheets related to employees
- Provides employment letters on request of employees
- Coordinate with hiring manager for onboarding of new employees
- Manage vacation calendar
- Coordinate courier services
- Any other administrative duties that may arise
- Respond to any requests or other general questions from clients, employees and management
- Organize and administer company events in coordination with other administrative assistants
- Support the biweekly payroll (computing and verifying hours), sorting cheques to various job sites
REQUIREMENTS. The successful applicant will possess, at a minimum, the following skills and experience:
- Completion of secondary school
- Completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required
- Demonstrated ability to work independently and as a team member
- Experience with editing and formatting documents, with careful attention to detail
- Excellent verbal and written communication skills
- Ability to handle sensitive and/or confidential information with maturity, tact, and discretion
- Comfortable working in a fast-paced, dynamic environment.
We would like to thank you for your interest in this position. However, only those selected for an interview will be contacted.
