Office Administrator (Back Office)
Employer: Moneystrat Securities Inc.
Location:13 Summerhill Avenue,
Toronto, ON, M4T 1A9
Workplace information: On site
Salary: 26.95 hourly / 35 hours per Week
Terms of employment: Permanent employment
Full time - Day Shift
Start date: Starts as soon as possible
Vacancies: 1 vacancy
Overview
Languages: English
Education: Bachelor's degree
Experience: 1 year to less than 2 years
On site: Work must be completed at the physical location. There is no option to work remotely.
Work setting: Private sector
Responsibilities
Tasks
Implement new administrative procedures.
Review and evaluate new administrative procedures.
Establish work priorities and ensure procedures are followed and deadlines are met.
Carry out administrative activities of establishment.
Accurately and promptly process client orders, ensuring compliance with regulatory and company procedures, and manage all related documentation.
Prepare and distribute commission reports semi-monthly, ensuring accuracy and timeliness.
Process Letters of Indemnity for trade errors, ensuring clients receive the correct trade date price.
Track and manage external transfers, coordinating with transfer departments of relinquishing institutions.
Manage internal software-generated transactions, reconciling and merging as necessary, and removing system-generated duplicates.
Implement new systems as necessary and update the client database with relevant changes.
Stay current on back-office system changes, including upgrades, and advise the team on system functions and features.
Prepare deposits for client and commission cheques received and manage bank transactions.
Track non-financial updates, including systematic plans, beneficiary changes, advisory fees, address updates, and tax information changes.
Coordinate and plan for office services such as equipment, supplies, forms, disposal of assets, and maintenance.
Assemble data and prepare periodic and special reports, manuals and correspondence.
Perform data entry
Oversee and coordinate office administrative procedures
Resolve conflict situations
Monitor and evaluate
Experience and specialization
Computer and technology knowledge
Electronic mail
Electronic scheduler
Spreadsheet
Inventory control software
MS Excel
MS Office
MS Outlook
MS PowerPoint
MS Windows
MS Word
Project management software
Additional information
Transportation/travel information: Public transportation is available
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large workload
Personal suitability
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Flexibility
Organized
Reliability
Ability to multitask
Time management
Adaptability
Integrity
Team player
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities - Offers mentorship, coaching and/or networking opportunities for persons with disabilities
Support for newcomers and refugees - Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Support for youths - Offers mentorship, coaching and/or networking opportunities for youth
Support for Veterans - Offers mentorship, coaching and/or networking opportunities for Veterans
Support for Indigenous people - Offers mentorship, coaching and/or networking opportunities for Indigenous workers
Support for mature workers - Offers mentorship, coaching and/or networking opportunities for mature workers
Supports for visible minorities - Offers mentorship programs that pair members of visible minorities with experienced employees
Who can apply to this job?
Only apply to this job if:
You are a Canadian citizen, a permanent or a temporary resident of Canada.
You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email: jobs.moneystrat@gmail.com
How-to-apply instructions
Here is what you must include in your application:
Cover letter
Resume
This job posting includes screening questions. Please answer the following questions when applying:
Are you available for the advertised start date?
Are you currently legally able to work in Canada?
Do you have previous experience in this field of employment?
Advertised until
To be determined
